Certificate Verification Requests

Procedure for Responding to Certificate Verification Requests from Employers

Don Bosco College, Yelagiri outlines the following standardized procedure for responding to certificate verification requests from employers or authorized agencies.

1. Objective

To outline a clear and standardized procedure for responding to certificate verification requests from employers or authorized agencies regarding former students of Don Bosco College, Yelagiri.

2. Mode of Receipt

Requests can be received via:

  • Email: info@dbcyelagiri.edu.in
  • Postal Mail/Courier: Prinicipal, Don Bosco College, Guezou Nagar, Athanavoor, Yelagiri Hills, Tirupattur Dt, Tamil Nadu, INDIA - 635 853.

3. Required Documents from Employer/Agency

The following documents must be submitted for processing:

  • Request letter on official letterhead of the employer/agency
  • Copy of the candidate’s:
    • Degree/mark sheet to be verified
    • Signed authorization/consent letter from the candidate
  • Full candidate details: Name, Register Number, Course, Batch/Years of Study
  • Official contact details of the sender (email, phone, address)

4. Verification Fee

A non-refundable processing fee is applicable for each verification request.

Fee Details:

  • Within India: ₹500/- per candidate
  • Outside India / Foreign Employers: USD $20 or equivalent in INR

Mode of Payment:

  • Bank Transfer / NEFT / IMPS / UPI

(Bank account details to be provided on request or included in a standard verification reply)

After payment, a proof of payment (screenshot or receipt) must be shared along with the verification request.

5. Processing the Request

  • Enter the request in the Certificate Verification Register
  • Academic section verifies the candidate’s records:
    • Course completion
    • Year of passing
    • Certificate authenticity
  • Draft reply on official college letterhead
  • Get the letter approved and signed by the Principal

6. Dispatch of Verification Reply

  • Send the reply through:
    • Email with scanned signed letter (PDF)
    • Speed Post / Courier if a physical copy is requested
  • Record the date and mode of dispatch

7. Turnaround Time

The college aims to respond within 5 to 7 working days from receipt of a complete request, including all documents and payment.